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Currency [0]/Explanatory TextG5Explanatory Text %0 F Followed Hyperlink   1Good;Good  a%2 Heading 1G Heading 1 I}%O3 Heading 2G Heading 2 I}%?4 Heading 3G Heading 3 I}%235 Heading 49 Heading 4 I}%64 Hyperlink   7InputuInput ̙ ??v% 8 Linked CellK Linked Cell }% 9NeutralANeutral  e%"Normal :Noteb Note   ;OutputwOutput  ???%????????? ???<$Percent =Title1Title I}% >TotalMTotal %OO? Warning Text? Warning Text %XTableStyleMedium9PivotStyleLight16`bOverallz PI closeoutӜ ORGS closeout  ;   ;8PCF # PI/PD nameSponsorDateAction Controller1.2.3.4.5.6.7.8.9.10.11.12.13.14.15.16.17.18.19.20.21. Project TitleDate CompletedTimelineUpon receipt of checklistVSubmit EPAF for grant or cost share personnel to remove from the grant/cost share FOP. Upon project completionUpon completion12Throughout closeout processFOP & Cost shareGrant End Date Fund close________Retention date _______QReview timelines: last day for P-card use, last day to process requisistion, etc. Upon notice from ORSP 90 days prior30 days prior to project end After close#Send notice of project end to PI/PD (Send project closeout checklist to PI/PD Begin final TADR Review expenditures )Contact PI /PD with any expenditure issue $Review effort reports and cost share <Obtain PI /PD verification that all expenditures have posted 1Send Fixed-Price Agreement Closeout form to PI/PD Ensure that IDC has posted Balance Banner fund 7Prepare and submit final invoice/final financial report  ,Return unspent funds to sponsor, as required /Distribute residual balance per ĢƵ and sponsor Close Banner fund Approve JE for fund closure LUpdate database, add fund closure date, balance disposition, and finish TADR  "Process files for record retention Within 90 days after end 90 days after90 days after fFixed price - verify that all funds have been received (after final invoice submission or project end) during final 30 daysMMonitor fund activity during final 30 days and notify PI/PD of cost overruns 0 7=%Request copies of PI/PD final reportssReview reoccurring charges that continue without paperwork and contact appropriate departments to end such charges. 7Request clearance of encumbrances that won't be needed. )Submit cost transfer requests, if needed. HArrange for disposition/disposal of equipment, hazardous materials, etc. EContact subawards/contractors for final deliverables/reports/invoice. OContact subawards/contractors to remind of final deliverables and invoice date. 7Notify IRB/IACUC that project has ended, as applicable. 7Certify effort reports for final period, as applicable. "Process grant files for retention. :Make sure Controller's Office has all match documentation.PSend Project Closure Notice to PI/PD, Department with FPR details as applicable PIController's OfficeKIf PI is no longer with ĢƵ, Department/College needs to complete PI duties 90 days before project end date$Continue Project Closeout Checklist, including: Submit EPAF for any grant paid or cost sharing personnel to be removed from project upon completion Finalize payments and closing of encumbrancesWork with PI to submit EPAF for any grant paid or cost sharing personnel to be removed from project upon completion. If PI is no longer with ĢƵ, Dept/College completes PI duties. 30 days before project end date$Continue Project Closeout Checklist, including: Call subawardees/contractors for final invoice Make sure all effort reports have been certified %Within 60 days after project end date$Continue Project Closeout Checklist, including: Receive final reports from subawardees Make sure Controller's office has all match documentation>If PI is no longer with ĢƵ, Dept/College completes PI duties.%Within 90 days after project end date$jEnsure official PI grant file is retained If PI is no longer with ĢƵ, Dept/College completes PI duties.'Within 120 days after project end date$ DepartmentORGSSend PI Notice of Project End Date If extension required - send PI no-cost exension instructions and process to sponsor. If project will end - send PI Project Close-out Checklist. Begin TADR and ORGS Project Closeout Checklist.KContinue to monitor fund activity Continue ORGS Project Closeout ChecklistContinue ORGS Project Closeout Checklist, including: Final allowability review of charges to period of award period If not received, request copies of PI's reports (i.e. progress, invention, etc.)Continue ORGS Project Closeout Checklist, including: Final allowability review of charges to period of award period Interim/Final Report copies from PI (progress, invention, etc.)Complete ORGS Project Closeout Checklist, including: Prepare official grant file for records retention Send Project Closure Notice. Continue ORGS Project Closeout Checklist, including: Request from PI verification of expenditures Prepare and submit final invoice including any Interim/Final Financial Report`If project will end, beging project close out process including ORGS Project Closeout Checklist.nContinue to monitor fund activity and notify PI of any cost overruns Continue ORGS Project Closeout ChecklisttContinue ORGS Project Closeout Checklist, including: Final allowability review of charges to period of award periodgComplete ORGS Project Closeout Checklist, including: Close Banner Fund Process for records retention fReceive copy of Project Closure Notice from ORGS. Prepare official grant file for records retention.Respond to Notice of Project End Date If extension is needed, follow the no-cost extension instructions sent by ORGS If project will end, begin the PI Project Close-Out Checklist sent by ORGS hCollect Pcards and Tcards if applicable. If PI is no longer with ĢƵ, Dept/College completes PI duties.:ORGS completes upon fund closure and returns copy to PI/PDORGS Use OnlyReview expenditures, encumbrances and project costs from review date until project completion. Review with grants accountant/ORGS. & -_ e4Review expenditures with grants accountant and ORGS. bPrepare final programmatic report per sponsor - approx. 90 days after completion - and copy ORGS. zPrepare other required reports per sponsor (inventory, invention, equipment disposition). Coordinate submission with ORGS. Z dFSign and return Fixed Price form (sent separately by ORGS if required)  ,Return closeout checklist via email to ORGS.  ORGS 10/1/19;PI/PD Sponsored Project Closeout Checklist guideline only ,&::ORGS Sponsored Project Closeout Checklist guideline only +&9IORGS completes upon fund closure and returns copy to PI/PD and ControllerORGS/ControllerORGS and ControllerVerify that all expenditures have posted to Banner fund. Contact Controller's Office concerning anything that didn't post fo Banner prior to close out. 9 @*Deactivate Pcard and Tcard, as applicable. 7ĢƵSU Sponsored Projects Close Out Guide guideline only)'E FT8F}hF&GkGH'TJLK NO=P R XUY7.]s_<ccB ZO wqz  dMbP?_*+%&ffffff?'ffffff?(?)?MSHARP MX-M6071 PCL6X-M6071 PCL߀ odXXLetter%SCDM $,SU2ESHARP MX-M6071 PCL6߀ odXXLetter4 I $dd****d  ܑddddL o222222< $ WMDT OVDTISDTTDDT0.0.0.0PPDTIRDTWPDTCSDTBLDT@222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222"dX333333?333333?&<3U} -} "} 0*@@@@@@@ ~ Q _  ` R l S T a g U V W b h X m Y c i Z [ \ d f k ] ^ e jx FFFFFF>@ ggD ZO #Ϛ[  dMbP?_*+%&?'?(?)?MSHARP MX-M6071 PCL6߀ odXXLetter%SCDM $,SU2ESHARP MX-M6071 PCL6߀ odXXLetter4 I $dd****d  ܑddo ddL o222222< $ WMDT{"Ariald} OVDTISDTZdTDDT0.0.0.0PPDTIRDTUntitledWPDTTRDTCSDTBLDT@222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222"TXX333333?333333?&<3U} @}  E} I E} $)@} @} @} M} @} I @} $ @#@ @@ @ @ @ @ X@ X@ X@X@@@X@X@@X@X@X@X@X@X@X@X@X@X@,@ w o X bW X YZ [X X Y\ X Y]` $ ^c X% _d`aaecXcd nSSSTU s& s' s(uuuVfgggghhiDDBB K J    o j  p  o k  )  p l  G  p  l  K  p m # H p m ,  p m , F p m  I pm  J pm  | pm  q p"m  O pm  } pm  L pm  r pm  s pm * M pm * t pn ! u n * NqIIPNNNA FvFD l$PFD&FFFFFFFFFFFFFFFFFFFFFF " FF "GGD><dGdB     ggDggh'h  ZO $ױA  dMbP?_*+%&?'?(?)?MSHARP MX-M6071 PCL6X-M6071 PCL߀ odXXLetter%SCDM $,SU2ESHARP MX-M6071 PCL6߀ odXXLetter4 I $dd****d  ܑddddL o222222< $ WMDT OVDTISDTTDDT0.0.0.0PPDTIRDTWPDTCSDTBLDT@222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222"TXX??&U} @} mE} E} m @} $@} I @} @} @} $ @$@ @@ }@ B @ X@ X@ X@ X@X@X@X@X@X@X@X@X@X@X@X@X@X@X@X@X@X@ x o ~   [X XY r ` $ ^ r% `aaercd ySSTU u& u' u(uutVfggghhiQCCCHLRR K J    z  O v + .  `  w x + /  `  w y + 0  `  w  y + 1  {  w y + 2  { w y C D  { w y  3  { w y  4   wy  5  ` zy  6   zy ? 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