Grant Proposal & Award Information

Grants & Sponsored Programs

Overview

This resource provides essential institutional information required for preparing and submitting grant proposals at Stephen F. Austin State University.

It is intended for the following audiences:

  • Faculty and staff developing proposals
  • External collaborators
  • External sponsors

Frequently Used Institutional Information

Legal Name:
Stephen F. Austin State University

Official Address (UEI Registered):
1936 North Street
Nacogdoches, TX 75965-3940

Unique Entity Identifier (UEI):
KB7KMZD3GF51
Expiration: May 11, 2027

Employer Identification Number (EIN):
75-6002514

DUNS Number:
073894727

Type of Organization:
State-Controlled Public Institution of Higher Education
(Select “IHE” on federal applications)

Authorized Officials and Key Contacts

Proposal Submission Authorization

Only the following individuals are authorized to submit proposals and accept awards on behalf of ĢƵ:

Financial Contact for Grants

Authorized Signatories for Contracts

  • Over $450,000:
    Dr. Neal Weaver, President
  • Under $450,000:
    Appropriate Division Vice President:
    • Academic Affairs: Dr. Jordan Barkley
    • Enrollment & Student Engagement: Dr. Kent Willis
    • Organizational Effectiveness: Gina Oglesbee
    • Intercollegiate Athletics: Michael McBroom 

Indirect Cost Rates (aka IDC or F&A)

Indirect Cost Rates

  • Standard Rate: 35% Modified Total Direct Costs (MTDC)
  • Off-Campus Rate: 10%
  • Status: Provisional (effective 09/01/2021 – 08/31/2025; renewal in progress)

Use the standard indirect cost rate unless the sponsor specifies a lower limit. Any reduced rate must be clearly published by the sponsor and applied consistently to all applicants.

MTDC Includes

  • Salaries and wages
  • Fringe benefits
  • Materials and supplies
  • Travel
  • First $25,000 of each subaward

MTDC Excludes

  • Equipment ($5,000+)
  • Tuition remission
  • Participant support costs
  • Scholarships and fellowships
  • Subaward amounts over $25,000

Fringe Benefit Estimates (FY27)

Use these estimates when preparing proposal budgets. Actual rates will be applied upon award.

Base Rates

  • Full-time employees and 9-month faculty: 46%
  • 9-month faculty (summer) and Additional Compensation: 18.15%
  • Students and graduate assistants: 2%
  • Temporary or casual employees: 9.65%

Additional Notes

  • Health insurance increases are projected to rise annually
    • FY28, 56% of salary
    • FY29, 63.5% of salary
    • FY30, 71% of salary
    • FY31, 78.5% of salary 
  • Include detailed breakdown only if required by sponsor
    • FICA = 6.2%
    • Medicare = 1.45%
    • Retirement = 8.5% 
    • Unemployment Insurance = 1%
    • Workers Compensation = 1%
    • Health insurance = remainder of percent in section B (for FY27, health = 27.85%)

Compliance and Federal Information

Federal-Wide Assurance (IRB):
IRB00001081
Valid through April 25, 2028

Cognizant Agency:
U.S. Department of Health & Human Services
Division of Cost Allocation

Executive Order 12372:
Not applicable (Texas does not participate in intergovernmental review)

Government and Institutional Identifiers

  • CAGE Code: 3EXP9
  • FICE Code: 003624

Governmental Districts

  • U.S. Congressional District: 17
  • Texas Senate District: 3
  • Texas House District: 11

Payment and Administrative Information

Payment Address:
ĢƵSU Business Office
Attn: Chris Foote
PO Box 13053, ĢƵ Station
Nacogdoches, TX 75962

Texas State Agency Number: 755

Texas Payee ID: 37557557552-000

TEA County-District Number:
•    ĢƵ: 174501
•    ĢƵ Charter School: 174801

Supporting Documentation

The following documents are available upon request:

  • Audit Certification Letter
  • Negotiated Indirect Cost Rate Agreement (NICRA)
  • Tax Exemption Letter (IRS Section 170)
    Note: ĢƵSU is not a 501(c)(3).
  • W-9 Form
  • 990 Form

If a sponsor requires 501(c)(3) status, contact the Office of Development.