Absence Notification Request

Dean of Students Office

HOP policy 04-110: Absence for university-sponsored trips should utilize the institutional absence notification. 

HOP policy 04-112: Absence for military-service obligations should utilize the . 

Faculty notification request for emergencies

The Dean of Students Office can assist you by verifying the absence was due to an emergency or critical situation and notifying your instructor. Note: our office does not excuse student absences. It is at the discretion of your instructor whether to excuse an absence.

Examples of emergency and critical situations:

  • Death of a family member
  • Emergency hospitalization
  • Apartment fire or natural disaster

You may need to provide supporting documentation:

  • Death certificates
  • Obituaries/programs with name of deceased displayed
  • Medical discharge documents
  • Reports from first responders

Next: Develop a plan forward

We recommend you also contact your instructor directly to develop an action plan to address missed coursework, assignments or exams.

 

Non-emergency absence examples:

  • Short-term illness (e.g., COVID, colds, flu, etc.)
  • Doctor’s appointments
  • Jury duty
  • Job interviews
  • Events (e.g., weddings, family graduations, etc.)

Contact your instructor directly to notify them of non-emergency absences. Do not use the faculty notification request form.